New release templates

posted on 20th of december, 2011

We are launching new and improved versions of our branded model and property release forms. The updating process is necessary, because the now outdated documents did make clear all the information we legally require from the signing parties on the present day.
It has been several years since the last update and we felt we must address the increased legal needs and that we could present the information more comprehensively and logically, plus throw in a few bonus features.

Please let me walk you through the new designs
The first thing you will notice is the new look - two column layout for better presentation and, more practically, more space efficient. You have much more writing room than on the previous release forms.
The legal text is left the same, but we have added several fields new to Dreamstime, and convenient tips for filling them in.

<img src="" width="350" border="0" "display:block; float:left; margin-right:15px;">You can now fill in the form digitally - in the free Acrobat Reader. All textual info can be entered via keyboard and the cursor moved to the next field with the Tab-key. If you highlight the fields, you can also easily spot the required fields - those are surrounded by a red border (and marked with an asterix for printed out forms). Pausing the cursor over a form field will briefly display a handy tooltip.

Let me point out the important changes one by one:
1) The most obvious is the visual reference area. This is not required, but for the convenience of those who work with many models. All contributors are encouraged, however, to paste in an image of the model for your own reference at least. TIP: In Acrobat Reader you can copy the image from say, Photoshop, and paste it onto the form directly. You can then resize it from the corner handles and drag it to the right area. Be sure to save - the image will be embedded within the document.
<div "clear:both;"></div>
<img src="" width="300" border="0" "display:block; float:left; margin-right:15px;">2) The same goes for Gender and Race selection. These are not required, but I see no point in avoiding them. This will help you and us to verify the integrity of this data on the release vs the data entered into the MR library. If you check a box, it cannot be unchecked again and only one box in the group can be selected. This check will be done automatically and intuitively - if you misfire, just click into the correct box once again. The boxes are initially left unchecked for those of you who must print the release first and fill in the form by hand (on assignment or a trip for example).

NB! While you can fill in all the textual data in Acrobat Reader, you must still print the filled document out to collect signatures. ALL SIGNATURES MUST BE HANDWRITTEN and authentic.
It is not allowed to paste in a scanned signature from another source. This will be noticed 100% by the image reviewers and the release is rejected. The digital form fields have been provided only for your convenience to fill in some data before or during the shoot (and for avoiding bad handwriting). We encourage to use this feature, but we still need authentic signatures, with no exceptions! The signatures must be written on the very same paper that you print out and then photograph or scan in again. In some innovative countries there are official means for digital signing, but documents signed in this way are not credible in the US. We will let you know if and when this happens.
<div "clear:both;"></div>
<img src="" width="300" border="0" "display:block; float:left; margin-right:15px;">3) The form field labels have been moved under the field baseline to save space and allow for longer instructions. Please note the following changes:
Model's Full Name - this seems obvious, still we do receive a lot of first OR last names only in this field. But we are legally required to have the full name, including middle names if they exist.
Model's Date of Birth - this has become a required field. We have prepared convenient slots for you to enter the numbers. Please note that the FORMAT for the date should be as exampled below the field (the US format - MM DD YYYY - month, date, followed by four digit year).
Model's Street Address - due to much confusion about the correct and universally comprehensible address format, we have broken it up into four distinct fields. The "Street Address" is for the street name and house / flat number only. Postal/ZIP code is not required, but if applicable, should be filled in (especially in case of the US addresses, since there is no separate field for the state code). If the model lives outside of modern infrastructure, then the city field can be used for a county name or another administrative region used by the postal service. All the address fields must combine into such an address which is reachable by the postal service internationally.

Once again, please do not write the city and country in the street address field and leave their designated fields empty!

Model's phone with an international country code - this is a required field as always, but we have stressed the need for an international prefix here. The + sign is already inserted, it must be followed by country code (ie. 372 for Estonia, 1 for US, 44 for UK - see the complete list), followed by regional code (if exists), followed by local number. Do not use spaces between blocks of numbers!
Model's E-mail Address - is not required, but is greatly appreciated, since it is the most convenient and efficient way of communication (but it also changes the most often).
Date - as all legal documents and contracts should have a date of signing, this is it. Enter the date on which this document was signed. It is not a required field, but helpful for your own track keeping.
Photographer's and Witness' Full Names - should be treated the same way as the model's full name requirement. Note that the witness must be a third person, witnessing the act of signing this release, the witness, therefore, cannot be the photographer nor the model.

DON'T FORGET TO SAVE THE DOCUMENT! if you need that data later. If you print out the release right away, then you can close and discard the changes and start again from a blank form next time.

Because the release has to be printed out and signed by hand, there is no submit button on the form and the required fields cannot be enforced upon saving. It is the responsibility of the contributor to ensure all required fields have been filled. We have done everything on our part to make those fields stand out.
There is no point in archiving the PDFs since they do not contain signatures, but if you wish to do so, it is possible to save the document with the entered data.

The international forms will be available shortly hereafter. We will notify of this via the news section on the homepage.

Remember that that although our model and property releases are available in several languages, all fields must be field with roman letters only.

Comments (34)

Comment by Demonike on November 14, 2015

Axel78 - model picture is not required, but for shots including nudity you have to scan or take a photo of the models ID, where their name and birth date can be confirmed. This document must be put on the release form at the time of uploading the release. They cannot be associated later on.

Bobbrooky - in such situations as you describe here, try to put yourself at the other end of your camera. If you're in a public event, maybe even one of the participants, you can expect the press to take photos of you and your doings. However press rights cohere with our Editorial rights. This means that the press can use these images of you to illustrate the article they write about the event, or reference the images later on with similar events. They cannot, however, put the photos of you on a billboard, poster, product or service advertisement, use your face in a derivative work of art, etc. All these things can be done within the legal bounds of the royalty free licence. Here you can understand why it is necessary for the model to agree upon these case uses, to agree that their recognizable faces can be presented out of context, anywhere and possibly make money out of it.
So the short answer is that if you cannot get the model release signed, i.e in a public event, then you cannot sell the images under the RF licence. Nothing to do about it. Even if you can get the MR signed, you have to make sure there are NO OTHER recognizable people in the image (sometimes a person can recognize himself in the picture without seeing the face), plus that there are no logos, brands, badges, serial- and licence plate numbers visible.

Comment by Axel78 on November 05, 2015


Can i upload a Model Release form without model picture and after send a copy in pdf of his ID ?

Comment by Bobbrooky on September 05, 2015

Today I took some excellent shots of an agricultural show here in the UK. The latest tractors showed off their capabilities, which was impressive. The images I took at the show make the tractor drivers, recognisable.
Now I have steered clear of taking images that need model releases in the past because I know what I would say, to some unknown person to me, who was asking my full name, date of birth, tel no, address, ethnic origin etc etc, the first word would begin with F and the second word would be off! I understand the logic of this in using a hired model in a studio situation for a certain shoot, but in all honesty, to approach an unknown and expect them to divulge this information and then sign a piece of paper for someone with a camera around their neck, would be foolish (regarding their identity) and (here in the UK anyway) extremely rude. Not knowing which company or individual may view these details, or how they could be used, by say a fraudster, makes me as an individual, very uneasy.
What I am really trying to say is, is this just a British thing? or would people from other countries be .more compliant with such requests, I am sure we have all seen the data leaks from some of the worlds most reputable companies.
If this is not just a British thing, then surely there must be an alternative (other than editorial) for the industry to use?

Comment by Demonike on September 01, 2015

Only the parent or guardian can sign the MR for a minor. The fields are clearly marked, which data is required and where...Mostly it implies that the parent fills it in on behalf of the underage model and provides the models name to identify. Download our official MR template for clarity from the Resources > Utilities section on our homepage

Comment by Henmand on August 25, 2015

In whose name and who signs a model release for an underage child??

Comment by Demonike on July 01, 2015

After you have printed and signed it, you can then upload it to your MR library together with any other model release forms you might have. You then *attach* this uploaded MR to the relevant submissions upon uploading those images. You can re-use the MRs in your model release library for any future submissions.

Comment by Paulost on May 31, 2015

Apologize as I am new to this. I am the model and photographer do I still need to fill it in ? I have filled it in and saved it. When I print it off and sign it, where do I send it ?

Comment by Demonike on January 08, 2015

If you understand the real necessity for a model release (it is not for dreamstime that you must sign it), then you would sign a new release for every session. But our system here works in a way that you only need to upload one MR per model, until the model has aged to a new age group. Then you should upload an updated MR. This way the system can relate and offer "more images with this model" beside the image thumbnail.
You can use your own release, but make sure all the legal requirements are met, the easiest is to take Dreamstimes form as a basis for which info is needed. All fields in our MR are required, so if no legal street address, then the MR is no good. The same goes for the phone number. The model must be available for contact in case of a legal proceeding, etc.

Comment by Bonnylove on January 07, 2015

Do I need for every session a new contract on that particular date or is one signed form enough for all passed and future sessions? Or just passed sessions? Please let me know. Thank you!

Comment by Bonnylove on January 07, 2015

Hello, I have my own model release forms, can I use them, or do I need to use yours and have them re-signed? Also if a model gave me only her Po box number and not street& number is this still okay? Thank you!

Comment by Janetl777 on September 28, 2014

If I have a model in several different photos, submitted at different times, do I need to do a new release for each photo submitted?

Comment by Demonike on June 02, 2014

You must attach the model release during photo submission secuence. There is the option when you are submitting file info - Title, Description, Keywords and Categories.

Comment by iaiaphotographer on June 01, 2014

sorry I feel very clumsy, but really do not know how to do.
I uploaded my model release but I do not know how to do to assign photos to the MR.
I've posted photos for evaluation, maybe I have to wait for me to accept the photos and then assign the file?

Comment by Demonike on April 13, 2014

Comment by Matthewroyray on April 10, 2014

Okay I still can't find the model release.

Comment by Mgmelsande on February 11, 2014

Hi I am new to Dreamstime, and I was wondering if models are children do they have to sign the Model release form or do their parents or legal do so on their behalf?

Comment by Dprogers on August 12, 2013

The only race is the human race.

Comment by Ejohnson02 on July 25, 2013

Hi I'm Butch I' new at this. Just thought you could give me some tips on how you get people to sign release forms.

Comment by Demonike on October 22, 2012

In fact, Easy Release releases is the only one of those at the moment, which is being accepted.

Comment by on October 18, 2012

It is a pity that the respected Dreamstime does not accept release from a very convenient program Easy Release for iOs and Android, They are already taking any other microstock

Comment by Dreamstimer99 on October 10, 2012

I am submitting my first model release and filled out all the information...but how do i get the signed release onto Dreamstime? Is there somewhere on the website that provides instructions for that process? Thank you!

Comment by Plutonii on August 27, 2012

You have a nice gallery.

Comment by Risto40 on July 10, 2012

The form of model released in other languages than English are not similarly designed as the English version(with picture). Are model releases in other languages (ie. the Estonian version) still valid?

Comment by Tobyallan on July 03, 2012

Will the swedish version of the model release be enough, or must i have the swedish and the english also signed, or is one of them enough to be accepted ?

Comment by Barbacane on April 01, 2012

Good improvements.

Comment by Jianbinglee on December 30, 2011


Comment by Thevegetable on December 25, 2011

great improvements ^_^/

Comment by Panayiotisdemou on December 23, 2011

great improvements!! You made our lives easier!

Comment by Onime on December 22, 2011

nice improvements. keep it up yours good works. :)

Comment by Shopartgallerycom on December 21, 2011

These are great news and I'm very happy that Dreamstime did this. Very professional, thank you!

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Comments (34)

This article has been read 18874 times. 15 readers have found this article useful.
Photo credits: Radu Razvan Gheorghe.

About me

I am a graphic designer, webmaster, photographer. Live in Estonia. 3 kids. Mac-person. Nikon-person. Initially gave my images for free back in 2003. Then discovered that some people would actually be willing to pay for my random photo experiments. Found Dreamstime, had lots to say in the forums and Serban invited me into their family :) • I am totally self taught. Through trial and error. Mostly latter :) • What makes an ideal microstock photo? I think it is broad usability. Solely. • I have studio experience, but am not so active lately. Mostly shoot events, family, object... [Read more]

Peetri Alev, EE

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