New release templates


posted on 20th of december, 2011

We are launching new and improved versions of our branded model and property release forms. The updating process is necessary, because the now outdated documents did make clear all the information we legally require from the signing parties on the present day.
It has been several years since the last update and we felt we must address the increased legal needs and that we could present the information more comprehensively and logically, plus throw in a few bonus features.

Please let me walk you through the new designs
The first thing you will notice is the new look - two column layout for better presentation and, more practically, more space efficient. You have much more writing room than on the previous release forms.
The legal text is left the same, but we have added several fields new to Dreamstime, and convenient tips for filling them in.

<img src="http://www.dreamstime.com/uploaded_files/blogdemonike/paste-in_image.jpg" width="350" border="0" "display:block; float:left; margin-right:15px;">You can now fill in the form digitally - in the free Acrobat Reader. All textual info can be entered via keyboard and the cursor moved to the next field with the Tab-key. If you highlight the fields, you can also easily spot the required fields - those are surrounded by a red border (and marked with an asterix for printed out forms). Pausing the cursor over a form field will briefly display a handy tooltip.

Let me point out the important changes one by one:
1) The most obvious is the visual reference area. This is not required, but for the convenience of those who work with many models. All contributors are encouraged, however, to paste in an image of the model for your own reference at least. TIP: In Acrobat Reader you can copy the image from say, Photoshop, and paste it onto the form directly. You can then resize it from the corner handles and drag it to the right area. Be sure to save - the image will be embedded within the document.
<div "clear:both;"></div>
<img src="http://www.dreamstime.com/uploaded_files/blogdemonike/radio_group.jpg" width="300" border="0" "display:block; float:left; margin-right:15px;">2) The same goes for Gender and Race selection. These are not required, but I see no point in avoiding them. This will help you and us to verify the integrity of this data on the release vs the data entered into the MR library. If you check a box, it cannot be unchecked again and only one box in the group can be selected. This check will be done automatically and intuitively - if you misfire, just click into the correct box once again. The boxes are initially left unchecked for those of you who must print the release first and fill in the form by hand (on assignment or a trip for example).

NB! While you can fill in all the textual data in Acrobat Reader, you must still print the filled document out to collect signatures. ALL SIGNATURES MUST BE HANDWRITTEN and authentic.
It is not allowed to paste in a scanned signature from another source. This will be noticed 100% by the image reviewers and the release is rejected. The digital form fields have been provided only for your convenience to fill in some data before or during the shoot (and for avoiding bad handwriting). We encourage to use this feature, but we still need authentic signatures, with no exceptions! The signatures must be written on the very same paper that you print out and then photograph or scan in again. In some innovative countries there are official means for digital signing, but documents signed in this way are not credible in the US. We will let you know if and when this happens.
<div "clear:both;"></div>
<img src="http://www.dreamstime.com/uploaded_files/blogdemonike/tooltip.jpg" width="300" border="0" "display:block; float:left; margin-right:15px;">3) The form field labels have been moved under the field baseline to save space and allow for longer instructions. Please note the following changes:
Model's Full Name - this seems obvious, still we do receive a lot of first OR last names only in this field. But we are legally required to have the full name, including middle names if they exist.
Model's Date of Birth - this has become a required field. We have prepared convenient slots for you to enter the numbers. Please note that the FORMAT for the date should be as exampled below the field (the US format - MM DD YYYY - month, date, followed by four digit year).
Model's Street Address - due to much confusion about the correct and universally comprehensible address format, we have broken it up into four distinct fields. The "Street Address" is for the street name and house / flat number only. Postal/ZIP code is not required, but if applicable, should be filled in (especially in case of the US addresses, since there is no separate field for the state code). If the model lives outside of modern infrastructure, then the city field can be used for a county name or another administrative region used by the postal service. All the address fields must combine into such an address which is reachable by the postal service internationally.

Once again, please do not write the city and country in the street address field and leave their designated fields empty!

Model's phone with an international country code - this is a required field as always, but we have stressed the need for an international prefix here. The + sign is already inserted, it must be followed by country code (ie. 372 for Estonia, 1 for US, 44 for UK - see the complete list), followed by regional code (if exists), followed by local number. Do not use spaces between blocks of numbers!
Model's E-mail Address - is not required, but is greatly appreciated, since it is the most convenient and efficient way of communication (but it also changes the most often).
Date - as all legal documents and contracts should have a date of signing, this is it. Enter the date on which this document was signed. It is not a required field, but helpful for your own track keeping.
Photographer's and Witness' Full Names - should be treated the same way as the model's full name requirement. Note that the witness must be a third person, witnessing the act of signing this release, the witness, therefore, cannot be the photographer nor the model.

DON'T FORGET TO SAVE THE DOCUMENT! if you need that data later. If you print out the release right away, then you can close and discard the changes and start again from a blank form next time.

Because the release has to be printed out and signed by hand, there is no submit button on the form and the required fields cannot be enforced upon saving. It is the responsibility of the contributor to ensure all required fields have been filled. We have done everything on our part to make those fields stand out.
There is no point in archiving the PDFs since they do not contain signatures, but if you wish to do so, it is possible to save the document with the entered data.

The international forms will be available shortly hereafter. We will notify of this via the news section on the homepage.

Remember that that although our model and property releases are available in several languages, all fields must be field with roman letters only.

Comments (24)

Comment by Janetl777 on September 28, 2014

If I have a model in several different photos, submitted at different times, do I need to do a new release for each photo submitted?

Comment by Demonike on June 02, 2014

You must attach the model release during photo submission secuence. There is the option when you are submitting file info - Title, Description, Keywords and Categories.

Comment by iaiaphotographer on June 01, 2014

sorry I feel very clumsy, but really do not know how to do.
I uploaded my model release but I do not know how to do to assign photos to the MR.
I've posted photos for evaluation, maybe I have to wait for me to accept the photos and then assign the file?

Comment by Demonike on April 13, 2014

http://www.dreamstime.com/stockutilities

Comment by Matthewroyray on April 10, 2014

Okay I still can't find the model release.

Comment by Mgmelsande on February 11, 2014

Hi I am new to Dreamstime, and I was wondering if models are children do they have to sign the Model release form or do their parents or legal do so on their behalf?

Comment by Dprogers on August 12, 2013

The only race is the human race.

Comment by Ejohnson02 on July 25, 2013

Hi I'm Butch I' new at this. Just thought you could give me some tips on how you get people to sign release forms.

Comment by Demonike on October 22, 2012

In fact, Easy Release releases is the only one of those at the moment, which is being accepted.

Comment by 300dpi.ru on October 18, 2012

It is a pity that the respected Dreamstime does not accept release from a very convenient program Easy Release for iOs and Android, They are already taking any other microstock

Comment by Dreamstimer99 on October 10, 2012

I am submitting my first model release and filled out all the information...but how do i get the signed release onto Dreamstime? Is there somewhere on the website that provides instructions for that process? Thank you!

Comment by Plutonii on August 27, 2012

You have a nice gallery.

Comment by Risto40 on July 10, 2012

The form of model released in other languages than English are not similarly designed as the English version(with picture). Are model releases in other languages (ie. the Estonian version) still valid?

Comment by Tobyallan on July 03, 2012

Will the swedish version of the model release be enough, or must i have the swedish and the english also signed, or is one of them enough to be accepted ?

Comment by Barbacane on April 01, 2012

Good improvements.

Comment by Jianbinglee on December 30, 2011

NB!

Comment by Thevegetable on December 25, 2011

great improvements ^_^/

Comment by Panayiotisdemou on December 23, 2011

great improvements!! You made our lives easier!

Comment by Onime on December 22, 2011

nice improvements. keep it up yours good works. :)

Comment by Shopartgallerycom on December 21, 2011

These are great news and I'm very happy that Dreamstime did this. Very professional, thank you!

Comment by Oocoskun on December 20, 2011

Way to go Dreamstime. I was waiting which agency will come up with this. I already created mine for Dreamstime and other agencies several months back and keep asking myself why no agency is not doing it and giving hard time to submitters. It is very simple but no one doing it even they are in the middle of graphic design industry. Very good job. And very good explanations Mr. Niinepuu.

Comment by Rosedarc on December 20, 2011

Sounds like good and logical improvements.

Comment by Demonike on December 20, 2011

All our MRs already in circulation will be alright (as are all universal ones, that meet our criteria). We just encourage to download and start using the new ones. To make everyone's life a bit easier.

Comment by BCritchley on December 20, 2011

Does this effect my current images in pending with the "old" release completed?




Comments (24)

This article has been read 13406 times. 14 readers have found this article useful.
Photo credits: Radu Razvan Gheorghe.

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